In order to have a successful reunion you need to create a budget, collect money early, and use funds efficiently. In the early stages of planning, before making any final decisions, you need to come up with a preliminary budget that will be adjusted as time goes on and decisions are made. Your budget will vary depending on the type, location, food, decorations, accommodations and activities for your family reunion.
Before reserving locations and booking entertainment it is essential to estimate costs and revenues. You will need to:
Your budget should be finalized 6-9 months prior to your reunion.
Once you have an idea of how much your reunion is going to cost, you then need to ask yourself how will you obtain the money to pay for it. This can be done by selling tickets to your reunion. To make sure you do not get into trouble, you need to secure funds in advance. You want to encourage your relatives to RSVP and pay early so you have an idea of how much money you will have to spend. You want to make sure that all of your family can afford to attend and participate in the various activities of the reunion. Making everyone aware of the details in advance will allow them to save up and search for the cheapest travel and accommodation fares.
Selling tickets can be made so easy using MyEvent.com as it allows for:
You need to establish strict deadlines when your family members needs to register and purchase their tickets by to assure that you have the money you need to cover your initial expenses. You want to encourage people to make payments quickly and you should therefore offer them incentives to do so. You can offer early bird specials and quantity discounts.
TIP: Have an early bird special for those that register and pay early.
On your website, invitations, and reminders, you should reiterate the fact that not only will early payments be helpful and appreciated, but also how simple and convenient it is to purchase online using your credit card from the website. Make sure to keep track of all the money that has been collected and from whom. This is easy because of the reports available to you in your dashboard.
Raising Additional Funds
Raffles & Draws