Jennifer Russell Building 500 St Marys Rd, Lafayette, CA 94549
Costs of reunion planning, preparation, and presentation; all pricing is approximate, per person, and based on a baseline of 100 people in attendance. There are also various contributions of time, money, technical skills and knowledge, and efforts put forth by members of the committee, AND some contributions by members of the class that do not have a quantifiable cost basis, such as the countless hours Della Gilleran put in designing the name tags, and putting together the digital directory; or the generous contribution of Dan Baker, co-owner of the Cooperage, waiving its customary fee per person to have a gathering there Friday night. Many, many others have made contributions of their time (and money) as well.
Costs:
1) Venue rental/Lafayette Community Center/Jennifer Russell Building - includes audio/visual/sound system, insurance/alcoholic beverage license fees/stage rental/kitchen rental for caterer prep area:
$15/person
2) Caterer/Sunrise in WC - includes preparation/servers; all dishes/silverware/glasses/cloth napkins; buffet meal, including appetizers/main entree choices/desserts/non-alcoholic beverages including coffee:
$90/person
3) Alcoholic beverages and servers at venue/dinner
$18/person
4) Venue for picnic area rental/Lafayette Reservoir - includes Upper Picnic Area; includes recyclable/compostable dishes/cups/utensils; water/sodas; food is pot luck. (Cost for parking is $7, which I will pay for, after getting a count of cars parking)
$5/person
5) Decorations - includes balloons, flowers, other table decorations, posters, displays, banners, and possible special memento
$5/person
6) Photographer - includes all photos taken by photographer, at the venue; and ability to upload and share photos to a link he will provide at the venue; and all access to link to all photos to all classmates within a week of the reunion.
$12/person
7) Technology costs - includes costs for creating and maintaining our Acalanes Class of 1973 Reunion website, which will be maintained until 2026 (at least) through MyEvent.com; includes all the links on the website, including links for uploading/downloading photos, contacting us, Acalanes merchandise, all info/memories shared on website; also all email blasts; will include digitalized 1973 Aklan yearbook; digital directory of 50th Class Reunion classmates; all includes ticket sales/management/fees.
$5/person
$10/person per ticket (MyEvents surcharge % of each ticket)
8) Intangibles of much of the work of committee members in creating and managing the technology, creating the directory and name tags, managing and creating the email blasts; countless hours spent in researching and in trying to locate classmates; personal contributions and donations of time, effort, and financial contributions by some classmates, including many by members of this reunion committee. None of that can be quantified, unless you want to consider that all of those contributions are so valuable that they are priceless!
